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Printer Sharing in Mac

 Printer Sharing with Mac



Printer Sharing from Mac computer to another Mac computer.(OSX 10.5.8 to 10.4.11.)

NOTE: WE NEED TO BE ON THE COMPUTER THAT IS HOOKED DIRECTLY UP TO THE PRINTER VIA A USB CABLE AND BOTH MACHINES MUST BE ON THE SAME NETWORK.

  • We first need to enable this machine to be able to share a printer on the network. To do this open System Preferences either by clicking on the "Apple" icon located at the top left of your desktop, or located in your in your doc should be a System Prefernces icon to click on.

  • Click on the Sharing icon in the "Internet & Network" section of the System Preferences window.

 

  • Click the box in front of Printer Sharing to start the service, you should notice that some information on the right hand side should update, there should now be a green button indicating printer sharing is now enabled. The printer you wish to share should also be located on the right hand side of the window, there should also be a check in its box. To save all changes simply close out of the window.
OSX 10.5.8 Screenshot
  • There is another way you can check to make sure the printer is being shared over your network. To do this we want to navigate back to our System Preferences then click on Print and Fax located in the Hardware section.
  • You should see your printer on the left hand side of the window, and it should be ready to print. In the middle there is a box labeled Share this printer, make sure there is a check in the box.

 


OSX 10.5.8 Screenshot

 

  • Now that we have shared the printer over the network, other computers on the same network should be able to connect up to the printer wirelessly and print like they normally would if the printer was hooked up to their own machine. In my demonstration, I will now switch over to OSX 10.4.11. Even though 10.4.11 and 10.5.8 are different operating systems, the steps are very similar, there are even less steps in 10.5.8 to actually go through compared to 10.4.11.
  • Just like before, we first need to enable this machine to be able to share a printer on the network. To do this open System Preferences either by clicking on the "Apple" icon located at the top left of your desktop, or located in your in your doc should be a System Prefernces icon to click on.

  • Click on the Sharing icon in the "Internet & Network" section of the System Preferences window.

 

  • Select the first of the three tabs, the one labeled Services. Although there are other settings you may need to make in this area, for now you are only concerned with the procedures that will help you enable "Printer Sharing." Locate this item at the bottom of the "Services" list.
  • Click the box in front of Printer Sharing to start the service. You will note that some information to the right of the list window will update with your selection, and the associated button will change from Start to Stop. (You can use the button or make the same changes by checking/unchecking the list-window entry for Printer Sharing.)


OSX 10.4.11 Screenshot

 

  • It is a good idea to review over the Firewall tab also to make sure the appropriate changes have been made their also. Once all changes have been made, simply close out of the window to save your changes.
  • To add the shared printer, navigate back to our System Preferences then click on Print and Fax located in the Hardware section.
  • Towards the bottom left of this new window, you should see a little +, we need to click on the plus to add a shared printer.


OSX 10.4.11 Screenshot

 

  • The printer that was shared on the other machine should already show up in this window under Printer Name. If it does not, you can click on the More Printers button at the bottom of the window and try to manually add the shared printer by the name of the printer. If you do see your printer in this section, and its a shared connection, we need to left click on the printer to highlight it in blue then click on Add at the bottom.

 


OSX 10.4.11 Screenshot

 

  • After the printer has been added successfully, your Print & Fax window should be similar.

 


OSX 10.4.11 Screenshot

 

  • We should now be able to print to the shared computer, if you are not able to, review the steps above and/or go through basic printer troubleshooting.

 

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Printer Sharing from Windows 7 to a Mac Computer.

 

  • Printer sharing from a windows machine to a mac machine is a little bit more complicated because of the different file systems in use. But none the less, it can be done. The walkthrough below is for Windows 7, but if you can follow along with this walkthrough and set Windows 7 up, Windows Vista will use most of the same steps.
  • Our first step just like when sharing between two Mac devices, is to make sure both computers are on the same network, sharing is enabled on both and also make sure they are on the same workgroup.


    • If you need help on how to set up file/printer sharing, refer back to the beginning of the article.
    • To set the workgroup in OSX 10.4.11


      • Open Directory Access (in Applications/Utilities folder).
      • If necessary, click the lock icon and type the name and password for an administrator user on your computer.
      • Double-click SMB/CIFS in the list and type the new workgroup name in the dialog, then click OK.


OSX 10.4.11 Screenshot

  • To set workgroup in OSX 10.5.8


    • Open System Preferences from the Apple menu.
    • Open the Network icon in the Internet & Network area.
    • Select the network connection you use to connect to the Windows network.
    • Click Advanced, then click WINS.

    • Type the name of the Windows workgroup in the Workgroup field.
    • Click OK and then click Apply.

 


OSX 10.5.8 Screenshot

 

 

NOTE: WE NEED TO BE ON THE COMPUTER THAT IS HOOKED DIRECTLY UP TO THE PRINTER VIA A USB CABLE AND BOTH MACHINES MUST BE ON THE SAME NETWORK.

 

  • ASSUMING THE PRINTER IS INSTALLED AND WORKING PROPERLY AND SHARED LOCALLY ON THE WINDOWS 7 MACHINE, WE ARE NOW READY TO SET OUR MAC TO BE ABLE TO CONNECT TO THE SHARED PRINTER.
  • JUST IN CASE YOU FORGOT HOW TO SHARE A PRINTER IN WINDOWS 7, THIS LINK SHOULD HELP YOU OUT. http://windows.microsoft.com/en-us/windows7/Share-a-printer

 

We are now ready to access our shared printer on our Mac computer. I will start off by demonstrating how to access the shared printer in OSX 10.5.8 because that specific OS is newer than 10.4.11 which could give you a headache trying to access the shared printer.

 

  • Navigate to our System Preferences then click on Print and Fax located in the Hardware section.

 

  • On the left hand side of our Print & Fax window, we need to click on the + to add a new printer.


OSX 10.5.8 Screenshot

  1. The printer browser window will appear.
  2. CRTL + Click anywhere at the top of the window where there is grey space. (this will produce a windows "Right Click")
  3. Next click on the link Customize Toolbar..
  4. Select Advanced from the other customizable items, and drag it into your toolbar. Then click Done.
  5. Under Type we need to choose Windows.
  6. The next step is to enter the shared printer’s device URL, in the following format:

    smb://user@workgroup/ComputerName/PrinterName
    An example from my home network would look like this:

    smb://Jables@WORKGROUP/JABLES-PC/Dell-Printer
    The PrinterName is the ‘Share name’ you entered in Windows 7.

  7. In the Print Using drop down menu, we want to choose Generic PostScript Printer. (Even if your printer is not a generic PostScript Printer.) Once all blanks have been properly filled out, click Add at the bottom right of the window.

 


OSX 10.5.8 Screenshot

 

  • Our printer should now be sucessfully added to this machine and ready to print. NOTE: If there are other Mac computers in the home that wish to connect to the same shared printer, PUT A CHECK in the box next to Share this printer. This will make your life much easier when trying to access the same printer on another mac in the home because printer sharing between Macs and Windows can be a bit touchy, but between two Macs, it works GREAT. IF you do decide to share your printer via multiple computers, ie Windows 7 to Mac 10.5.8 to Mac 10.4.11, if the 10.4.11 Machine is sharing from the other mac, both the Windows 7 machine and the mac with 10.5.8 need to both be powered on.

 


OSX 10.5.8 Screenshot

 

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